Parental participation is crucial to the success of MCNS. There are five main areas where your involvement is needed: Snack, Fundraising, Parent Meetings, Classroom Aide On-Call, and Cooperative Jobs.
Snacks MCNS does a family style snack time where teachers and students sit together, eat their snack and talk. A student is assigned each day to bring in a snack for their fellow students and teachers. Parents are provided a calendar at least one month in advance for their child's snack day as well as suggested snacks. On your child’s birthday, you are welcome to send in a special snack, like cupcakes or fancy cookies.
Fundraising Since we rely on fundraising events to keep tuition as low as possible, we ask that all families participate and help support fundraising events whenever possible. This may include volunteering to sell pop corn at the touch a truck event, or help set up for the Halloween Hoot, etc.
Classroom Aide Occasionally, a teacher may need to be out for a day due to illness or other reason. In that event, the teacher or board member will reach out to the parents to determine if anyone is available to be a Classroom Aide for the day. Other arrangements must be made for siblings, because according to state regulations, they are not allowed to attend the school. If the class size exceeds 12 students, a Classroom Aide may be required on a rotating basis. The MCNS Board additionally has the option to hire an assistant if financially feasible.
Meetings Attendance is required at parents meetings, which are held approximately four times each year.
Parent/Guardian Cooperative Jobs The Executive Board drafts a list of parent jobs each year. Each parent involved in the Coop will assume the responsibility of filling a job assigned to him or her for the entire school year. Jobs are assigned on a first come, first served basis beginning at registration. All assignments are subject to the final decision of the Executive Board. If a parent is unable to fulfill his or her obligation, a substitute must be found, or a fine will be imposed.
Executive Board Consists of five (5) positions, President, Vice President, Secretary, Enrollment Chair, and Treasurer. The Executive Board’s responsibility is to oversee the running of MCNS.
President The president oversees the MCNS Board and works closely with the Head Teacher to keep MCNS running smoothly! Additionally the President will:
Preside at all regular, special and Executive Board meetings
Serve as the official representative of MCNS in all relationships
Arrange programs and regular meetings of MCNS
Make sure the State License is up to date every odd year
Sign checks in the absence of the Treasurer
Act as liaison between MCNS and the Church Real Estate Board
Schedule use of the building with Church Secretary for meetings and special occasions
Vice President The Vice President is the assistant to the President. One of their biggest jobs is assist the President with the State License. Additionally, the Vice President will:
Preside at meetings in absence of the President
Assist the President in arranging programs of regular monthly meetings
Be responsible for checking the MCNS mail box
Deposit any checks received on behalf of MCNS
Provide Treasurer with deposit description and receipts
Enrollment Chair The Enrollment Chair is responsible for enrollment forms and applications and for providing requesting information to interested parents. Additionally, the Enrollment Chair will:
Keep up with yearly registration
Maintain a waiting list of children eligible for entry
Maintain a current class list, pre-admission list, and current mailing list
Keep a list of job assignments at the time of registration
Maintain the Enrollment Package and Parent Handbook
Coordinate any classroom visits for interested parents with teacher
Secretary The Secretary is responsible for maintaining Executive Board meeting minutes and handing out required materials at Parent meetings. Additionally the Secretary will:
Attend to all correspondence
Print and distribute any necessary material for parent meetings
Send notifications to parents or teachers on upcoming events or items for awareness
Send notifications regarding job requirements as needed (e.g. Requesting a posting from Publicity)
Treasurer The Treasurer is responsible for the MCNS budget, tuition, and overall understanding the financial state of the school. Additionally, the Treasurer will:
Pay all bills and teacher’s salaries.
Keep accurate records of expenses.
File Quarterly reports, pay taxes, and submit any other State or Federal forms.
Report the financial status of the school to parents at the Parents’ Meetings.
Prepare the budget for the following year and discuss it with the Executive Board.
Insure State Incorporation fee is paid every year.
Assistant Treasurer Depending on availability need for other jobs, this job may not be filled. If filled, the Assistant Treasurer is responsible for the deposits and tuition reminders (via email). and generally assisting the Treasurer.
Fundraising Chair Responsible for coordinating fundraising events (outside of the Halloween Hoot). An example would be to coordinating Picture Day with the photographer and sending out notifications to the parents or for the Touch a Truck Event to help coordinate food, drinks, work with publicity to announce the event, etc. This parent is also responsible for overseeing the parent volunteers and the See Saw / Firefly book orders.
Halloween Hoot Committee The Halloween Hoot Committee will help coordinate all activities in preparation for our largest fundraising event! The committee tends to be busy in early Fall while preparing for the Halloween Hoot. During the remainder of the year, the committee will work to secure donors for the following year’s Hoot.
Event Calendar Coordinator The Event Calendar Coordinator will provide parents the calendar of events that includes snacks, field trips, cleaning schedule, etc. The Head Teacher will provide the Event Calendar Coordinator with key dates such as field trips, color of the month, etc. Additionally, the Event Calendar will coordinate who will be responsible for snacks and the rotating cleaning schedule.
Publicity The parent responsible for publicity will create events and share out information on the MCNS Facebook page and the MCNS website. Additionally, the Publicity parent will be responsible for requesting events published in the RiverEast per request of the Board.
Maintenance Responsible for maintaining the school and playground, including snow removal. This parent will maintain the outside areas of the school and make repairs to items in the school or on the playground, including raking the playground as needed. Repairs may include fixing a broken easel, table, toy, etc. Additionally, they must ensure snow is shoveled from the front and back entrances, walkway to the playground, and walkway to the dumpster. Salt and/or sand should also be used on the walkways. The school does not own tools, rakes and shovels, so this would need to be provided by the parent. Finally, they should clean the shed and pick up recycled classroom materials as needed by the teacher. Parents with carpentry skills are encouraged! This job will start in June.
Website Maintenance Responsible for maintaining and updating the MCNS website.
Cleaning Parents who have cleaning as a job will be responsible for cleaning the interior of the classroom on a rotating weekly basis (usually once every 4 or 5 weeks). Floors, bathrooms, tables, chairs and counter tops must be cleaned weekly. The classroom carpet shall be cleaned before school begins in September and again in mid-year.
Nurse Will collect and maintain the medical records and emergency forms of all children, teachers, aides, and parents. This position is responsible for maintaining the FIRST AID KIT and ensures the teachers’ first aid certificates are up to date. The nurse is responsible for handling the health survey required by the State and handling all matters pertaining to health and safety. MD, RN or LPN preferred. This position is currently being filled by a board member.
Fundraising and Halloween Hoot (All families) Since we rely on fundraising events to keep tuition as low as possible, we ask that all families participate and help support fundraising events whenever possible. This may include volunteering to sell pop corn at the touch a truck event, or help set up for the Halloween Hoot, etc.
Classroom Aide (All families as needed) Occasionally, a teacher may need to be out for a day due to illness or other reason. In that event, the teacher or board member will reach out to the parents to determine if anyone is available to be a Classroom Aide for the day. Other arrangements must be made for siblings, because according to state regulations, they are not allowed to attend the school.
If the class size exceeds 12 students, a Classroom Aide may be required on a rotating basis. The MCNS Board additionally has the option to hire an assistant if financially feasible.
Cooperative Job Buy Out Option There are situations in which a parent is unable to participate in a Parent Job and still want their children to be part of the MCNS family. That’s okay too! As long as we have the critical roles filled, MCNS will accept a Cooperative Job Buy Out of $275 for the year (payment plan is available).