Parental participation is crucial to the success of MCNS. There are four main areas where your involvement is needed: Fundraising, Parent Meetings, Classroom Aide On-Call, and Cooperative Jobs.
Meetings
Attendance is required at parents meetings, which are held approximately four times each year.
Parent/Guardian Cooperative Jobs
The Executive Board drafts a list of parent jobs each year. Each parent involved in the Coop will assume the responsibility of filling a job assigned to him or her for the entire school year. Jobs are assigned on a first come, first served basis beginning at registration. All assignments are subject to the final decision of the Executive Board. If a parent is unable to fulfill his or her obligation, a substitute must be found, or a fine will be imposed.
Executive Board
Consists of five (5) positions, President, Vice President, Secretary, Enrollment Chair, and Treasurer. The Executive Board’s responsibility is to oversee the running of MCNS.
President
The president oversees the MCNS Board and works closely with the Head Teacher to keep MCNS running smoothly. Additionally, the President will:
Vice President
The Vice President is the assistant to the President. One of their biggest jobs is assist the President with the State License. Additionally, the Vice President will:
Enrollment Chair
The Enrollment Chair is responsible for enrollment forms and applications and for providing requesting information to interested parents. Additionally, the Enrollment Chair will:
The Secretary is responsible for maintaining Executive Board meeting minutes and handing out required materials at Parent meetings. Additionally the Secretary will:
Treasurer
The Treasurer is responsible for the MCNS budget, tuition, and overall understanding the financial state of the school. Additionally, the Treasurer will:
Depending on availability need for other jobs, this job may not be filled. If filled, the Assistant Treasurer is responsible for the deposits and tuition reminders (via email). and generally assisting the Treasurer.
Fundraising
The Fundraising Committee is responsible for coordinating all fundraising events to benefit MCNS. Examples include scheduling MCNS nights at local restaurants where proceeds benefit the school, coordinating Picture Day with a photographer and creating and collecting signups and payment from MCNS families, as well as scheduling and coordinating vehicles and vendors for the annual Touch a Truck Event. There are several fundraisers throughout the year.
Publicity and Website Maintenance
The parent responsible for publicity will create events and share out information on the MCNS Facebook page and the MCNS website and to other relevant media outlets. This parent is also responsible for maintaining and updating the MCNS website.
Maintenance & Cleaning
These parents are responsible for maintaining the school grounds as well as cleaning the interior of the classroom on assigned dates and when maintenance needs arise. Maintenance needs include the upkeep of the outside areas of the school and completing necessary repairs to items in the school or on the playground. Additionally, they are responsible for snow removal and must ensure that snow is shoveled from the front and back entrances, walkway to the playground, and walkway to the dumpster. Salt and/or sand should also be used on the walkways. These parents would be responsible for cleaning the interior of the classroom on a rotating basis (usually once every 4 or 5 weeks).
Nurse
This parent will collect and maintain the medical records and emergency forms of all children, teachers, aides, and parents. This position is responsible for maintaining the FIRST AID KIT and ensures the teachers’ first aid certificates are up to date. The nurse is responsible for handling the health survey required by the State and handling all matters pertaining to health and safety. MD, RN or LPN preferred. This position is currently being filled by a board member.
Fundraising and Event Assistance (All families)
Since we rely on fundraising events to keep tuition as low as possible, we ask that all families participate and help support fundraising events whenever possible. This may include volunteering to sell popcorn at the touch a truck event, or help set up for the Halloween Hoot, etc.
Classroom Aide (All families as needed)
Occasionally, a teacher may need to be out for a day due to illness or other reason. In that event, the teacher or board member will reach out to the parents to determine if anyone is available to be a Classroom Aide for the day. Other arrangements must be made for siblings, because according to state regulations, they are not allowed to attend the school.
Cooperative Job Buy Out Option
There are situations in which a parent is unable to participate in a Parent Job and still want their children to be part of the MCNS family. That’s okay too! As long as we have the critical roles filled, MCNS will accept a Cooperative Job Buy Out of $600 for the year (payment plan is available).
Meetings
Attendance is required at parents meetings, which are held approximately four times each year.
Parent/Guardian Cooperative Jobs
The Executive Board drafts a list of parent jobs each year. Each parent involved in the Coop will assume the responsibility of filling a job assigned to him or her for the entire school year. Jobs are assigned on a first come, first served basis beginning at registration. All assignments are subject to the final decision of the Executive Board. If a parent is unable to fulfill his or her obligation, a substitute must be found, or a fine will be imposed.
Executive Board
Consists of five (5) positions, President, Vice President, Secretary, Enrollment Chair, and Treasurer. The Executive Board’s responsibility is to oversee the running of MCNS.
President
The president oversees the MCNS Board and works closely with the Head Teacher to keep MCNS running smoothly. Additionally, the President will:
- Preside at all regular, special and Executive Board meetings
- Serve as the official representative of MCNS in all relationships
- Arrange programs and regular meetings of MCNS
- Make sure the State License and OEC Compliance Binder is up to date every year
- Sign checks in the absence of the Treasurer
- Act as liaison between MCNS and the Church Real Estate Board
- Schedule use of the building with Church Secretary for special occasions
- Check in monthly with the Treasurer to ensure accounts are in order
Vice President
The Vice President is the assistant to the President. One of their biggest jobs is assist the President with the State License. Additionally, the Vice President will:
- Maintain the MCNS Handbook
- Oversee the Fundraising Committee and contacting publicity liaison for MCNS which includes monitoring the committee's progress in planning all fundraising activities, keeping track of funds raised to date, ensuring the school meets its fundraising goal for the year, and supporting any fundraising activities as needed
- Be the liaison to school nurse; duties include being point of contact with nurse, working with nurse to arrange quarterly school site visits per school year, ensuring the nurse binder is organized and up to date, communicating with parents and the nurse to ensure all students have updated medical records on file, and all health checklists are up to date.
Enrollment Chair
The Enrollment Chair is responsible for enrollment forms and applications and for providing requesting information to interested parents. Additionally, the Enrollment Chair will:
- Be the point person for all incoming registrations and enrollment inquiries, this includes responding to phone calls, voicemails, and emails regarding MCNS Enrollment (ideally within 24 hours)
- Coordinate any classroom visits for interested parents with teacher
- Maintain class roster with all current students
- Maintain a list of potential sibling candidates for future year enrollments
- Maintain list of available and assigned parent jobs at the time of registration and for the school year
- Update the Enrollment Paperwork as necessary
- Provide Head Teacher with all current student enrollment paperwork in an organized fashion prior to the start of the school year
- Provide nurse with copy of all health forms for review prior to the start of the school year
- Maintain a copy of all current student enrollment paperwork (online or paper)
- Validate each student has turned in all required Enrollment Paperwork prior to the start of the school year (i.e. Preliminary form, Enrollment Package, and Health Form
The Secretary is responsible for maintaining Executive Board meeting minutes and handing out required materials at Parent meetings. Additionally the Secretary will:
- Maintain Executive Board and Parent meeting minutes
- Upload meeting minutes onto google drive
- Attend to all correspondence and/or delegate to appropriate cooperative job, including emails and items received at the postal office box
- Send notifications regarding job requirements as needed (ex. Requesting a posting from Publicity)
- Be responsible for checking the MCNS mailbox on a minimum of a bi-weekly basis
- Deposit any checks received on behalf of MCNS
- Provide Treasurer with deposit description and receipts
- Create snack calendar
- Oversee Cleaning and Maintenance cooperative jobs
Treasurer
The Treasurer is responsible for the MCNS budget, tuition, and overall understanding the financial state of the school. Additionally, the Treasurer will:
- Pay all bills and teacher’s salaries
- Keep accurate records of expenses
- File Quarterly reports, pay taxes, and submit any other State or Federal forms
- Report the financial status of the school to parents at the Parents’ Meetings
- Prepare the budget for the following year and discuss it with the Executive Board
- Ensure State Incorporation fee is paid every year
Depending on availability need for other jobs, this job may not be filled. If filled, the Assistant Treasurer is responsible for the deposits and tuition reminders (via email). and generally assisting the Treasurer.
Fundraising
The Fundraising Committee is responsible for coordinating all fundraising events to benefit MCNS. Examples include scheduling MCNS nights at local restaurants where proceeds benefit the school, coordinating Picture Day with a photographer and creating and collecting signups and payment from MCNS families, as well as scheduling and coordinating vehicles and vendors for the annual Touch a Truck Event. There are several fundraisers throughout the year.
Publicity and Website Maintenance
The parent responsible for publicity will create events and share out information on the MCNS Facebook page and the MCNS website and to other relevant media outlets. This parent is also responsible for maintaining and updating the MCNS website.
Maintenance & Cleaning
These parents are responsible for maintaining the school grounds as well as cleaning the interior of the classroom on assigned dates and when maintenance needs arise. Maintenance needs include the upkeep of the outside areas of the school and completing necessary repairs to items in the school or on the playground. Additionally, they are responsible for snow removal and must ensure that snow is shoveled from the front and back entrances, walkway to the playground, and walkway to the dumpster. Salt and/or sand should also be used on the walkways. These parents would be responsible for cleaning the interior of the classroom on a rotating basis (usually once every 4 or 5 weeks).
Nurse
This parent will collect and maintain the medical records and emergency forms of all children, teachers, aides, and parents. This position is responsible for maintaining the FIRST AID KIT and ensures the teachers’ first aid certificates are up to date. The nurse is responsible for handling the health survey required by the State and handling all matters pertaining to health and safety. MD, RN or LPN preferred. This position is currently being filled by a board member.
Fundraising and Event Assistance (All families)
Since we rely on fundraising events to keep tuition as low as possible, we ask that all families participate and help support fundraising events whenever possible. This may include volunteering to sell popcorn at the touch a truck event, or help set up for the Halloween Hoot, etc.
Classroom Aide (All families as needed)
Occasionally, a teacher may need to be out for a day due to illness or other reason. In that event, the teacher or board member will reach out to the parents to determine if anyone is available to be a Classroom Aide for the day. Other arrangements must be made for siblings, because according to state regulations, they are not allowed to attend the school.
Cooperative Job Buy Out Option
There are situations in which a parent is unable to participate in a Parent Job and still want their children to be part of the MCNS family. That’s okay too! As long as we have the critical roles filled, MCNS will accept a Cooperative Job Buy Out of $600 for the year (payment plan is available).